Copy-editing is the process of checking for mistakes, inconsistencies, and repetition. During this process, your manuscript is polished for publication.
Contrary to popular belief, the copy editor is not a glorified spell checker.
A copy editor:
- Checks for and corrects errors in grammar, spelling, syntax, and punctuation.
- Checks for technical consistency in spelling, capitalisation, font usage, numerals, hyphenation.
- Checks for continuity errors and makes sure that all loose ends are tied.
- Checks for factually incorrect statements. This is a necessary part of the copy-editing process for non-fiction manuscripts, such as historical pieces and memoirs. The copyeditor must check if the facts in your manuscript are accurate and if the names and dates are correct.
- Checks for potential legal liability. The copy editor verifies that your manuscript does not libel others.
- Checks for inconsistency within the story. This includes character description, plot points, and setting.
As you see, the copy editor’s job is not just to check grammar and spelling. They must make sure that every element of the story is consistent, cohesive, and complete.
Your copy editor will be different than your general editor. The copy editor comes with a unique skillset. They must be precise, detail-oriented, and adroit in grammar and word usage.
Proofreading
In publishing, proofreading happens after the manuscript has been printed. A final copy of the manuscript, or proof, is then read by a professional proofreader.
The proofreader’s job is to check for quality before the book goes in to mass production. They take the original edited copy and compare it to the proof, making sure that there are no omissions or missing pages. The proofreader corrects awkward word or page breaks.
While they may do light editing (such as correcting inconsistent spelling or hyphenations), the professional proofreader is not a copy editor. If too many errors are cited, then they may return the proof for further copy-editing.
See our proofreading course